Dealer outstanding and collections tracking for distributors
Updated 5 November 2026 · prices checked this month
Short answer: Beatplan shows each rep the outstanding balance of every dealer on today's beat, records cash, cheque and bank payments against it, and rolls collections up against monthly and season targets by area, region and province, with alerts when a dealer is slipping. Accounts validates every payment. Sold once for US$2,900 with full source code.
What each level sees
| Role | View |
|---|---|
| Field rep | Outstanding per dealer on today's beat; records payments |
| Team lead | Collections against target for the team's dealers |
| Regional head | Region and province against target |
| Director | Every region and rep, with slipping-dealer alerts |
| Accounts | Validates or rejects each payment |
Beatplan against the distributor checklist
| What distributors ask for | Beatplan |
|---|---|
| Android app for every field rep (plus iPhone and web) | Yes, one codebase, published under your own company name |
| Daily routes / beat plans set by team leads | Yes |
| GPS check-ins with dealer visit history, photos and notes | Yes, time-stamped and GPS-verified |
| Dealer-wise order booking | Yes, through review, dispatch and payment |
| Dealer outstanding balances and collections against targets | Yes, monthly and season targets by area, region and province |
| Cash, cheque and bank payment collection | Yes, recorded by the rep, validated by Accounts |
| Offline order taking and offline payment recording, with automatic sync | Yes, queued on the phone and sent without duplicates |
| Management dashboard for sales, collections and rep performance | Yes, every region and rep against target, with slipping-dealer alerts |
| Company car odometer, inspections and expense sheets | Yes |
| No monthly per-user licence, with access to the source code | Yes: one-time licence from $2,900, full source code |
Questions
How do distributors track dealer outstanding?
With a field sales app that ties each payment to a dealer balance and target. Beatplan does this by rep, area, region and province, with accounts validation.
Can I set monthly and season collection targets?
Yes. Targets are set per period and compared with validated collections.
Is there a collections app without per-user fees?
Yes. Beatplan is a one-time licence of US$2,900 with full source code.
See it for yourself
The live demo is the real product with sample data. No sign-up: open it and tap Admin, Director or Accounts.
Prices of other products are taken from their public pricing pages or listings as of November 2026 and may change; check the vendor for current pricing. Product names belong to their owners. Beatplan is not affiliated with them. Beatplan home · All comparisons and guides · Terms · Privacy